A compact solution for a smaller property portfolio

Nikita is a concise, effective and affordable system for managing small to medium property portfolios, catering to both property owners and agents. The functionality covers all aspects of leasing and includes a direct interface into the Pastel Accounting package for the financial management of the portfolio. It also provides sophisticated email/SMS functionality for improved communications between property manager and tenants.

The software is licensed for a single user or multiple users on a Local Area Network, and is compatible with Windows 7 and Vista. Detailed help and ‘How To’ manuals are available in the application.



Data capture

  • A setup wizard to guide you through the initial setup
  • Centralised maintenance of building, unit and tenant information
  • Facility to capture escalating recurring charges
  • Facility to capture ad hoc charges or adjustments
  • Comprehensive user security
  • Ability to manage tenant deposits and refunds thereof
  • Easy capture of expenses against a building and production of owner income and expense schedule



  • Automated monthly charge generation (tenant statements) including automatic charge escalation
  • Electronic loading of metered (municipal) charges (from meter reading service)
  • Apportionment module for sharing out bulk charges (eg. rates, security) across the tenants in a building
  • Receipting functionality
  • Rent roll integration with third party financial systems
  • Diary facility to capture notes, actions or maintenance items


  • Aged arrears statistics with drill-down functionality
  • Tenant aged arrears report per credit controller / building
  • User-defined SMS / email templates with merged data from the database to communicate easily with tenants
  • Full online tenant statement history
  • Arrear interest / letter generation facility
  • Graphical age analysis per tenant
  • Mechanisms to promote efficient credit control


Click here to view sample reports.

  • Portfolio statistical analysis tools highlighting lease expiries and aged arrears
  • Professional and readable output forms and reports
  • Tightly integrated with Microsoft Office for generation of letters and documents etc.
  • Tax invoices can be custom-formatted and emailed to all tenants as PDF attachments
  • Built-in query tool that allows you to create queries and reports (including export to Excel) on any data
  • Export of financial data to external financial packages (eg. Pastel)
  • Lease expiry schedule with drill-down statistics to manage renewals timeously



Find out more:


If this is not the solution for you, read more about our other products: (Click here to compare)

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PropSys offers property software solutions for real estate agents, property management companies and property owners.

PropSys is now part of MRI Software – learn more here


Unit 5, Blueberry Office Park
Apple Street, Honeydew
Phone: 086 111 3406

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